Click on the 'File' option if you're using Word 2003 or on the 'Microsoft Office' button in Word 2007. Some times you will have to add a lot of diagrams and graphics to word documents for better understanding. For these pictures you would add captions or figure tags with a reference number. So Heading 1 might be set up to say "Chapter 1" or "Part 1" or even just "1". To set up the numbering system for your headings, use the techniques described at Controlling numbered headings: An introduction.Modify the Heading 6 to 9 styles so that they meet your needs.
You can also press the 'F9' key to update all figures at once.5.
When you add new pictures or remove the existing one , you will end up the figure numbers been out of order.
Normally if you highlight the figure number and right click and select update field will update the figure to the correct sequence.
Use the built-in heading styles to number headings and figures in an Appendix Use Heading 1 to 5 styles for the main body of the document. Create a new label (Figure_Apx) to number captions for figures in your Appendix.
Only then can you create a cross-reference to these captions in the text. Word's built-in heading styles (Heading 1, Heading 2 and so on) are terrific for numbering headings in your document. The built-in Heading styles have all kinds of "magic" properties: they can be used to number Figures or Tables, refer to those Figures or Tables, build tables of contents, tables of figures and so on. This page shows you how to do numbering for headings, figures, references to figures and page numbers in a document that contains several "Chapters" (or "Parts" or "Sections") followed by one or more Appendixes.